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Bellingham Housing Authority
Meeting Minutes
18 March 2014 held at Depot Court
- Call to Order at 6:00 p.m.
- Roll Call: all present
- Minutes of January 14, 2014 meeting
- Motion to accept minutes made by Mrs. Lavallee, seconded by Mr. Sposato, all in favor.
- Award of Health & Safety Initiative for $15,000
- Mrs. Bergeron explained that Building 10 at Depot Court has some ponding issues and the HS will pay for that project.
- Award ofFY16 & FY 16 Formula Funding for $163,070.
- Mrs. Bergeron explained that specifics on uses for these funds will be provided at the April 8, 2014 meeting.
- Mr. Conlon clarified the budget specifics to the board.
- The state has approved a 9% increase to non-utility expenses for FY15. Any profits made by the authority are kept in reserve, therefore extraordinary work, non-capitalized equipment, replacement of equipment and capitalized betterments come from reserve.
- The state has allowed a maximum 3% for executive director increases.
- The budget includes an increase to the Administrative Assistant to 16 hours per work; no increase in the hourly wage.
- Board discussion ensued; Chairperson asked for this item of discussion to be tabled until April 8, 2014.
- Maintenance increases are set by the Department of Labor & Workforce Development; 3% was budgeted, however, the rates have only increased approximately 1.7%.
- Benefit rate for current/retired personnel has increased to 69.3%; retirement is funded by the state, group insurance is not.
- Mr. Conlon explained options under the current retirement system.
- A motion was made by Mrs. Lavallee to approve the 400-1 Budget, seconded by Mr. Hall, all in favor.
- A motion was made by Mrs. Sacco to approve the MRVP Budget, seconded by Mrs. Lavallee, all in favor.
- A motion was made by Mr. Sposato to approve the Housing Choice Voucher Budget, seconded by Mr. Hall, all in favor.
- Annual Certification – Civil Rights (HUD) signature
- Certification of Compliance with Notification Procedures for Federal and State Lead Paint Laws signature
- Executive Director Evaluation tabled until April 8, 2014.
- Executive Director Contract tabled until April 8, 2014.
- Mrs. Cartier prompted the board members to contact Mrs. Bergeron when they will be unable to attend meetings. Mrs. Cartier would also like Mrs. Bergeron to send out a reminder email one day prior to the regularly scheduled board meetings.
- Mrs. Lavallee inquired about sundry expenses and commented that they seemed high. Mr. Conlon explained that sundry expenses are mainly miscellaneous and can be expensive at times.
- Mr. Conlon suggested that we obtain quotes for HQS inspection; cost seems high. Mrs. Bergeron stated that she was already in the process of hiring a new inspector.
- Mrs. Cartier inquired about the secretary’s salary and its allocation; Mr. Conlon stated that the position is only state. Mrs. Lavallee indicated that the $8,000 could be used elsewhere. Mr. Conlon concurred.
- Mrs. Cartier asked about the maintenance department’s overtime; Mrs. Bergeron stated that overtime has been earned recently due to storms.
- Mr. Conlon pointed out that the Board should be looking at any variances, anything in brackets. Current ending balance is a $58,597 “profit” which will go into reserve.
- Mrs. Cartier asked if the reports are always a month behind; Mr. Conlon stated that there would be no possible means to get the reports to the Authority on a current monthly basis.
- Mrs. Cartier inquired about Mr. Pelletier receiving a stipend. Mrs. Bergeron explained that the stipend issue never was approved.
- Mrs. Bergeron explained the Administrative Fees from the Housing Choice Voucher program.
- Executive Director’s Report
- Status quo in regard to administrative duties.
- Four vacancies; 3 at Depot Court and 1 at Wrentham Manor.
- Completed one transfer and processed two interim reexaminations.
- Input eight new applicants; removed two transfer applicants.
- Received quotes for generator repair; work to begin 3/17/2014.
- Developing scope of work for 667-1 GFCI Upgrade with DHCD Architect Joseph DiMare.
- Selecting House Doctor (Architect) for 705-1 Unit Renovations.
- Submitted additional photos to BP Canada in regard to 667-1 roof shingles per request received.
- Administered one Annual Reexaminations, seventeen Interim Changes, and one new admission MRVP.
Processed three Interim Changes, three Annual Reexaminations, one Portability Move-in and one Portability Move-out update for HCVP.
- Mrs. Cerutti asked again about cleaning the front of the buildings and repairing the sidewalks; Mrs. Bergeron explained that she was notified at the last meeting that the sidewalk work will be done this year. However, the buildings may have to wait due to the fact that power washing may remove the paint from the buildings.
- Mrs. Gray asked about removing the green mold from the cement decking on building 60. Mrs. Bergeron stated she would have maintenance look at the issue.
- Next meeting will be April 8, 2014 at Wrentham Manor.
- Motion to adjourn made by Mrs. Lavallee, seconded by Mr. Hall, all in favor
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